Vacancy: (Senior) Executive Assistant

Who we are

DIGITALEUROPE is the leading trade association representing digitally transforming industries in Europe. Our work spans the full spectrum of digital policy and technologies, from artificial intelligence, data, cloud, cybersecurity and connectivity to semiconductors, digital infrastructure, advanced manufacturing, defence technologies and emerging technologies. We also work across key sectors of the European economy, including healthcare, energy, mobility, financial services and public administration, as well as on sustainability, skills and digital competitiveness

Our members include 130+ global technology leaders and 45 national trade associations, representing more than 56,000 businesses operating and investing across Europe. Together, we work to ensure Europe remains competitive, innovative and open.

We also engage with policymakers, industry leaders and partners worldwide on international digital policy.

The Role

Work closely with our Director-General, industry leaders and senior policymakers at the centre of Europe’s digital policy debates.

As our Executive Assistant, you will manage a busy agenda, plan international travel and coordinate high-level engagements. Working with colleagues across the organisation, you will ensure meetings are well prepared and agreed actions are completed.

You will anticipate needs and find practical solutions.

Main responsibilities

For our Director General, you will:

• Own her agenda. Prioritise requests, resolve conflicts and protect her time.
• Run her travel. Plan international trips and prepare senior meetings end to end.
• Deliver her briefings. Coordinate inputs and deadlines, and hand over complete packs.
• Close every loop. Draft correspondence and track each action to completion.
• Improve the workflow. Use AI and digital tools to make it faster and smarter.

Key Requirements

• At least five years’ experience supporting senior executives, including managing their agenda and travel. This is essential.
• Excellent written and spoken English for executive correspondence and conversations.
• A proactive, quick-thinking approach. Anticipate needs, manage competing priorities and find creative, practical solutions with attention to detail.
• Ownership and collaboration. Take responsibility, follow through and work well with colleagues. Exercise sound judgement and discretion with sensitive information and high-level contacts.
• Proficiency in Microsoft Office and digital collaboration tools, and the ability or willingness to learn to use AI to automate processes.

Our ideal candidate has supported a CEO, MEP or European Commissioner.

Experience in an international, political or public affairs environment is an asset. We work in English, but French and other languages are also welcome.

We offer

• A dynamic and multicultural working environment in the heart of Brussels.
• The opportunity to work closely with senior leadership, industry leaders and policymakers.
• A collaborative and supportive team, with opportunities for professional development and career growth.
• An open-ended employment contract with a competitive salary and benefits package.

How to apply

Send a CV and short motivation letter by 2 November via this this application form.

Applications will be reviewed on a rolling basis, and suitable candidates may be invited for interviews before the application deadline.

Based on the volume of applications received, only short-listed candidates will be contacted for interviews. The expected starting date is as soon as possible.

For any questions, please don’t hesitate to contact Federica Tondo at federica.tondo@digitaleurope.org.